Administrative Jobs

Listed below are just some of the current openings we have.  Contact the United office closest to you, or your staffing coordinator, for all openings.  Contact Us.

Springfield Area Jobs

Job Title: Administrative Assistant
Job #: 13343
Start date: ASAP
Length: Six months
Hours: Part-Time, 20 hours per week, flexible hours
Pay: $13.00/hour++, depending on experience
Location: Springfield, MA

Description:  Local organization seeks a high energy individual who has experience supporting a manager previously.  Successful candidate must be an excellent multi-tasker, who has proficient skills with PowerPoint and Excel. Qualified candidates please send your resume to: pthornton@unitedpersonnel.com

Job Title: Data Entry Clerk
Job #: 13343
Start date: ASAP
Length: One month
Hours: Full-Time - 8:00 - 4:30 p.m..
Pay: $15 - $16/ hour, depending on experience
Location: Springfield, MA

Description:  Local company seeks experienced sales order entry clerk to enter orders and arrange shipping of products.  ERP experience is a must. Background and drug testing also required.
Qualified candidates please send your resume to: pthornton@unitedpersonnel.com

Job Title: Teller/CSR Rep.
Job #: 13344
Hours: Monday through Saturday with one day off during the week
Length: long term temp
Pay:  $11
Location: Springfield, MA
Requirements: Under the general supervision of the Assistant Manager/Customer Service Supervisor, responsible for providing accurate, efficient and courteous service to customers. Secures and appraises information given by customers; interprets their account needs; determines customers' potential for other bank services; sells customers on benefits of banking with Hampden Bank.
Sells/refers all bank products/services to support the achievement of deposit/loan goals.
Responsible for providing consistent superior customer service as stated in established standards.
Services customers through processing a wide variety of savings and loan transactions. Cashes checks in accordance with bank policy. Sells and redeems U. S. Savings bonds, sells Travelers checks, money orders and tellers checks.
Handles certificate of deposit rollovers.
Accepts IRA/Keogh deposits.
Processes cash advances for Visa/MasterCard/Discover
Assists in performing office proof on a daily basis.
May serve as a receptionist for the public; provides general information and directs people to proper locations.
Follows security/auditing procedures on a daily basis.
Assists with routine document filing.
Assists with other routine clerical duties.
May serve as backup for customer service as necessary.
Must be able to stand for 5 or more hours per day.
Performs other activities as assigned.
QUALIFICATIONS: High School diploma or equivalent required, six months to three years teller experience, math proficiency, computer skills and good oral/written communication skills required

Job Title: Corporate Sales and Marketing Administrator - Animal Health Care
Job #: 13344
Hours: 8am-4:30pm
Length: long term temp
Pay:  $14.00-$16.50
Location: East Longmeadow, MA
Requirements: Bachelors degree or equivalent sales and/or marketing experience
Prior experience in a sales and/or marketing environment (preferably packaged goods)
Works well under pressure
Ability to communicate orally and in writing in a clear and straightforward manner
Excellent telephone and customer service skills
Exceptional skills in Microsoft PowerPoint
Proficient with MS Outlook, Word, and Excel
Ability to multitask and manage competing deadlines and make decisions within the scope of the position
Description:
Coordinate Tradeshows
Coordinates and facilitates all trade shows including participation, travel,  booth requirements and products samples and shipment tracking
Plan, organize and prepare resources for tradeshows
Coordinate communications, meetings and activities in preparation for tradeshows
Coordinate Vendor Activities
Coordinate the creative process with vendors
Arrange photo shoots and production of printed materials
Distribute new image disks to Sales & Marketing Team and Customers
Secure internal approvals
Obtain approval and submit invoices
Support Field Sales Activities
Collect customer comments and provide follow up
Assist in the preparation of  sales presentations
Coordinate mailings
Process leads
Prepare sales reports by collecting, analyzing and summarizing information
Maintain Sales and Marketing Databases
Enter and update entries in ACT as needed
Prepare mailing lists as requested
Coordinate all data reporting for department
Work with Marketing to administer and track promotional programs
Manage samples budget
Process coupon, rebate and sample requests
Coordinate the production of materials to support Corporate Promotions
Maintain inventory of gifts and literature
Provide Administrative Support
Manage VP's calendar, schedule and confirm appointments
Retrieve voice and email messages and answer phones as directed
Copy, file and provide other clerical services as needed
Use Word, Excel and PowerPoint to create and edit letters, correspondence, spreadsheets and presentations as needed
Participate in interdepartmental functions including packaging changes, label revisions and new product roll out plans
Provide back up assistance to other departments as requested


Job Title: Billing Specialist
Job #: 13194
Length: possible temp-to-hire
Pay:  depending on experience
Location: West Springfield
Requirements: 5+ years experience with accounts receivable, Medical Billing, and medical insurance. Experience with Intergy Software.
To ensure all aspects of billing are performed in a timely and accurate manner, as well as ensuring the software is maintained/performance is accurate.
Billing Specialist Responsibilities:
1. Responsible for overseeing A/R, providing support and answering/assisting with the daily operations of all staff within the billing department, including ABS.  Exceptions are as follows:  
    (a) Cash posting staff report directly to the CFO except if the question relates to an issue with the billing system.  
    (b) If questions/issues arise that need further attention, please give to the appropriate staff member. 
    (c) Reports any issues or concerns directly to his/her supervisor.
2. System Maintenance  
    (a) Perform daily close "daily".  
    (b) Send electronic transmission as indicated according to payroll schedule and month end close (at least weekly).  
    (c)Maintain facility, clinician/insurance information/updates in Intergy notify staff of changes/updates via email.  
         -Maintain office billing notebooks for the clinic and New England Geriatrics 
    (d) Provide technical support/maintain issues/communication with Intergy, Emedeon, and Envoy for updates and format changes.  
    (e) Perform system month end close, ensuring all departments have ensured all data is accurate and in balance.  
    (f) Perform weekly clinic patient batch Medicaid checks
3. Charge Entry Weekly  
    (a) Assist with crossed off billing sheets to be submitted with payroll 
    (b) Assist with the missing ICD-9 codes placed in pending file and notify Medical Records of missing information 
    (c)Assist with processing the M11
4. Oversee statement processing for:  
    (a) Facility Agreements (manual and electronic)  
    (b)Patient Statements
5. Customer Service Phone Queue backup for registration staff.
6. Customer Service for patient/family/responsible party/clinician calls.
7. Assist management staff with special projects as assigned.

Easthampton Area Jobs

Please call our office for current clerical job listings.  413.527.7445